Privacy Policy

Privacy Statement

This policy deals only with personal information handled by the Greater Peterborough Chamber of Commerce (the “Chamber”). Personal information is information about an identifiable individual, excluding business contact information. The Chamber reserves the right to change this policy and it may be updated periodically. These changes may affect the use of personal information. Accordingly, please check for changes regularly.


The Chamber is accountable for all personal information under its control. The Chamber’s Privacy Officer is the Executive Assistant who is designated as responsible for the Chamber privacy policy.  questions about the Chamber’s handling of personal information should be directed to the Privacy Officer:

Telephone: 705-748-9771 x204
Mail: Greater Peterborough Chamber of Commerce, 175 George Street North, Peterborough ON K9J 3G6

Purposes for Collection, Use and Disclosure of Personal Information

The purpose for which the Chamber collects personal information will be identified at or before the time the information is collected. Personal information may be collected for such purposes as:

  • administering Chamber membership and providing member services;
  • registering for Chamber events;
  • purchasing various products or services including, but not limited to document certification;
  • renting office space in the Chamber Business Centre; and
  • processing and administering the above or other purposes as necessary.


The Chamber will not use personal information for any other purpose than identified at or before the time of collection.

Member Services

The Chamber may collect employee contact information from its members in order to:

  • send out newsletters and other relevant information
  • inform members of upcoming Chamber events
  • send out invoices and otherwise administer Chamber membership


This contact information is voluntarily provided by Chamber members. Members may, at any time, be taken off of Chamber mailing lists at their request.


Through external merchants, the Chamber offers various services to its members through select benefits programs.  Members who chose to participate in these programs should refer directly to the privacy policies of the sponsoring companies. The Chamber does not collect, use or retain any personal information from these programs.



The Chamber seeks consent for all personal information it collects, uses and discloses through information provided to individuals prior to collection, or at the time of collection.

If information is voluntarily provided, this is interpreted as consent to the collection, use and disclosure of personally identifiable information as described in this Privacy Policy.


Limits for Collecting, Using, Disclosing and Keeping Personal Information

The Chamber does not collect, use or disclose personal information of individuals except when individuals give consent and provide the information on a voluntary basis.

The Chamber retains personal information only as long as is necessary to provide the individual with the requested product, service or information. In some cases, however, legal reporting or retention requirements necessitate that the Chamber retains information for a specific amount of time. In general, the Chamber retains personal information for a period not longer than seven years, in secure storage.

The Chamber does not sell or trade any personal information with third parties. Information may be transferred to third parties where information processing is outsourced by the Chamber in the course of its activities or administrative procedures in specific cases. Some personal information collected by the Chamber is transferred to our service providers for processing and storage. Some of our service providers are located outside of Canada and accordingly your data may be processed and stored outside of Canada, and may be subject to the laws of the jurisdiction in which it is processed or stored. The Chamber requires service providers to respect this Privacy Policy. Service providers are restricted from using or disclosing personal information transferred to them for any purpose other than the provision of services to the Chamber.

Any personal information that the Chamber retains is kept in such a manner as to ensure its security and confidentiality at all times.


Safeguarding Personal Information

The Chamber respects the privacy of its members, partners, potential website visitors and internet users and will protect that privacy as vigorously as possible. Personal information is stored in electronic and physical files that are secure. Security measures include secure locks on filing cabinets, and using industry standard techniques such as firewalls, encryption, intrusion detection and restricted access to computers.

Accuracy of and Access to Personal Information Collected

The Chamber makes every effort to keep personal information as accurate, complete, current and relevant as necessary for the identified purposes. The Chamber does not routinely update personal information.

Customer access to the Privacy Policy and related procedures is provided on the Chamber of Commerce’s website and in written form. Any questions about the handling of personal information by the Chamber can be raised with the Privacy Officer.

At the written request of an individual, he or she may view or edit their personal information as collected by the Chamber. To make a request, please send an email or letter, addressed to our Privacy Officer at the address indicated above.

If an inquiry concerns a specific transaction, please indicate the date of the transaction, and provide a receipt number if applicable.


Any questions or comments about the Chamber of Commerce’s handling of personal information should be directed to the Privacy Officer (see “Accountability” above).



Use of the Chamber of Commerce Website

This statement sets forth the Chamber’s Privacy Policy for its website located at and describes the practices that the Chamber follows in respect to the privacy of the users of this site. By accessing and using materials from this Website or sending or posting materials to it, you (the “user”) agrees to the terms of this privacy commitment and to our practices to collect, use or disclose personal information.

This Privacy Statement may be updated periodically to reflect enhancements to the Chamber Website that may affect the use of personal information. Accordingly, please check back periodically.

Information on This Website

Information which includes all facts, data and other information, collectively the “Information” in the pages of this website is of a general nature, is intended only for informational purposes, is subject to change without notice, and is not intended to be relied on by visitors as binding legal advice on any particular matter.

Individual information provided to the Chamber to gain access to any feature of this website will not be sold or made available to any third party, except where information processing is outsourced by the Chamber in the course of its regular administrative procedures.


The Chamber reserves the right to perform statistical analyses of aggregated user behavior and characteristics, in order to measure interest in and use of the various sections of its site so as to improve design and navigation and to gather information for marketing purposes. Only aggregated data from these analyses, not individual data, will be used for this purpose.

This site uses cookies to personalize user experience, analyze site usage, and offer tailored promotions.

Accuracy of the Information on This Website

The information is believed to be accurate, complete and current when posted, but the Chamber cannot guarantee that it will remain accurate or complete or that it will be current at all times.

The Chamber is not responsible for direct, indirect, special or consequential damages, regardless of the cause, arising out the use of this website.


Accuracy of Information on Linked Websites

The Chamber is not responsible for the privacy practices or the content of websites accessed through links on the Chamber website.

Copying Information from This Website

The information on the Chamber website may be used or copied provided that it is used or copied accurately, or is used in its entirety and/or that the source of the information is clearly identified. Only a member of the Chamber may use the information for commercial purposes. The Chamber is not responsible for the way in which the information may be used or copied. The Chamber reserves the right to change, delete or add information at any time.